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Adviser of Studies Handbook for Students

Adviser of Studies Handbook for Students

Arranging your first meeting

Normally your Adviser will contact you directly to arrange your first meeting during Week 0 (Welcome Week for on-campus students). You can find information about your Adviser through eVision or your School or Division office.

This is an important meeting at which you will meet with your Adviser for the first time and where relevant, discuss optional modules for that year.

Two people sitting together in chairs looking at papers

Advisers aim to see their students and to respond to emails in a timely manner during the academic session.

Full-time students should normally meet with their Adviser on a minimum of two occasions in the first semester of study. Thereafter frequency of formal meetings may vary between Schools but you can arrange a meeting with your Adviser at any time. Part-time students, should normally meet their Advisers a minimum of two occasions in the first year.

You will normally meet individually, and sometimes as a small group, on campus with your Adviser. Alternatively, meetings may be held online via Teams.

Your Responsibilities

You are required to attend meetings with your Adviser as they are part of the University's approach to working in partnership with our students. Effective advising is a partnership between you and your  Adviser and as such you will both be expected to fulfil responsibilities.

What happens at the first meeting

The initial meeting with your Adviser is important in terms of setting expectations around the advising relationship. 

The meeting should include:

  • an explanation of the Advising system and how it supports you in the course of your academic, personal and professional development;
  • a discussion of your course and module choices, if appropriate;
  • how you might be referred to another of our services to help support you on a specific issue, as appropriate;
  • information on the range of student support and development opportunities available within the University.

Other issues you might discuss

  • There might be other issues which hinder you engaging effectively with your studies, for example, difficulties with particular modules; a need to enhance your general academic skills; issues around part-time work; problems with time management; issues around your wellbeing, or  relationships with other students that are proving a cause of concern. You can discuss these with your Adviser.

  • In addition to GDPR requirements find out more about confidentiality within the University

When you will meet


Contact your Adviser through your University email account because personal email addresses can end up in Clutter or junk mail folders. In addition, using student personal email accounts is not recommended for data protection reasons.

If you have any issues contacting your Adviser of Studies, check eVision or the School web pages for their contact details. If you experience further difficulties, contact your School office for advice.

Your Adviser might contact you directly to rearrange any appointments you have missed.

Group Meetings

In some Schools, certain elements of the Advising process might take place as a group meeting. This allows the School to provide updates, share information and provide a valuable networking opportunity for students. These are in addition to your individual meetings.

Keeping a record of the meetings

Your Adviser of Studies will maintain a record of your meetings. On occasion you might be asked to create a personal reflective record to share with your Adviser. This kind of reflection can provide a useful starting point for discussion in a meeting. All such records will be processed in line with the University data protection policy and GDPR requirements